ASBY GARDENING CLUB – ANNUAL GENERAL MEETING
Minutes of Meeting 20/05/2019 – Asby Village Hall
1. Apologies: The chair read out a list of members who had provided apologies.
2. Chairperson’s Report: Gwen read out her report (provided by Gwen)
3. Treasurer’s Report: (click here)
4. AGC Core Team Discussion: Gwen announced that Maggie had decided to step down from the position of Secretary, and Gwen herself had decided to step down as chair due to an imminent house-move. Roy has agreed to stay on as treasurer.
The membership now has to decide if they want to nominate members to the positions of Chair and Secretary, or indeed stand for the positions themselves? Gwen has agreed to stay in post as long as she can until a replacement can be found.
If the positions remain unfilled, it is likely that the club will have to fold, in which case a decision needs to be made as to what to do with funds in the club bank account? However, if people volunteer to the positions, the club will continue and will begin the process of requesting new years membership fees. The treasurer suggested that in the event of the club folding, the funds could be used to do something positive in the village such as planting trees (or paying for the labour to plant trees). this suggestion was accepted by those present.
In terms of club program for the new year, there is already a speaker booked for September, but the program will need to be expanded if the club is to continue.
Chris and Barbara Hollis volunteered free use of their property for club meetings which would save money on village hall fees.
5. Well Dressing: Rosie gave a presentation on the forthcoming well-dressing project, which is being undertaken by Asby Endowed School and will take place in the latter half of July. Rosie made a request for fresh flowers and other natural items (coffee beans etc), which can be used to make the well-dressing tiles. Full details will be provided on the Asby website in due course.
6. Matters Arising:
Green Mowing – one member asked what is happening with the lawn-mowing on Well Green now that Simon no-longer comes to the village? Roy stated that he had taken on the task and would try to mow the green every few weeks as time permits. It was agreed that no weedkillers or pesticides would be used when managing the greens.